Protect Employee Privacy with Smart Redaction
AI-powered redaction for HR professionals. Automatically detect and permanently remove SSNs, salaries, medical details, and personal information from employee records and investigation reports.
Why HR Document Redaction Is Critical
- HR departments handle the most sensitive data in any organization, including Social Security numbers, salaries, medical records, performance reviews, and disciplinary actions, yet often rely on manual redaction methods.
- Employment litigation and EEOC investigations require producing personnel files with non-relevant personal information removed, but missing a single SSN or medical detail can violate privacy laws and compromise your legal position.
- Workplace investigation reports must be shared with management, legal counsel, and sometimes external parties while protecting witness identities and unrelated personal details of involved employees.
- Open records requests at public institutions require releasing personnel files with protected information removed, creating high-volume redaction demands with strict response deadlines.
- Benefits enrollment documents, FMLA paperwork, and ADA accommodation records contain medical information that is strictly protected under multiple federal and state laws, requiring careful redaction before any disclosure.
How AI-Redact Protects Employee Privacy
- AI-Redact automatically identifies employee PII including Social Security numbers, dates of birth, home addresses, phone numbers, bank account details, and salary figures across all document types in personnel files.
- Medical information detection catches health conditions, diagnosis codes, treatment details, and accommodation specifics that appear in FMLA forms, ADA requests, workers compensation records, and benefits documents.
- Batch processing allows HR teams to redact entire personnel files, multi-employee document sets, and large investigation records in a single session rather than processing pages individually.
- Permanent, irrecoverable redaction ensures that protected employee information cannot be extracted from shared documents, meeting the strict requirements of employment privacy laws and litigation hold obligations.
- Consistent AI-driven processing eliminates the risk of human error that occurs when different HR staff members apply redaction standards differently, ensuring uniform privacy protection across all documents.
Capabilities
HR Redaction Scenarios
Secure document workflows for every HR function
Employee File Sharing
When personnel files need to be shared with managers, external auditors, or during litigation, AI-Redact removes sensitive personal information while preserving the employment records needed for the specific purpose. Automatically redact SSNs, bank details for direct deposit, emergency contact information, and medical records from comprehensive employee files before any third-party disclosure.
Background Check Documentation
Process background check results, reference letters, and pre-employment screening documents securely. When these records must be retained, shared with hiring managers, or produced during audits, AI-Redact removes non-relevant personal identifiers, financial details, and protected information while maintaining the hiring decision documentation required by EEOC and OFCCP regulations.
Workplace Investigation Reports
Prepare investigation reports for distribution to stakeholders with varying need-to-know levels. AI-Redact removes witness names, personal contact information, and unrelated personal details while preserving the factual findings and conclusions. Create separate versions of the same report for management, legal counsel, and the involved parties with appropriate levels of redaction.
Benefits Administration
Redact sensitive health and financial information from benefits enrollment forms, FMLA certification documents, disability accommodation records, and insurance claims before sharing with administrators, auditors, or legal teams. AI-Redact identifies and removes medical diagnoses, treatment details, dependent information, and financial data that are protected under HIPAA, ADA, and state privacy laws.
Testimonials
Trusted by HR Professionals
“We went through a reduction in force that generated over 200 personnel file requests from former employees. AI-Redact allowed our small HR team to process every request within the required timeframe. Without it, we would have needed temporary staff or missed our legal deadlines. The tool paid for itself in the first week.”
Linda Kowalski
VP of Human Resources, National Manufacturing Corp
FAQ
HR Redaction FAQ
Related Resources
- HR Document Redaction Guide — Complete guide to protecting employee privacy in personnel files
- Data Redaction Guide — What data redaction is and why it matters
- Automated Redaction Guide — How automation handles high-volume HR document processing
- Best Redaction Software in 2026 — Compare tools for employee record redaction
- Data Privacy Compliance — ADA, CCPA, GINA, and employment privacy overview
Safeguard Employee Records Today
HR teams at organizations of all sizes use AI-Redact to protect employee privacy during litigation, audits, and everyday operations. Start free with no account required.